GUIDELINES FOR PREPARING PERSONAL PAPERS FOR

THE BILLY GRAHAM CENTER ARCHIVES

 

 

1.    The Archives is attempting to gather the records which tell the story of Protestant nondenominational evangelism and missions efforts. The types of documents we are interested in are not only those of organizations which coordinate these activities, but also those of personnel who actually did the work in the field. An historic document worth preserving does not have to be a letter signed by someone famous or about some news-making event. It can be a letter from the mission field to family members describing a typical day or an account of political turmoil in a country; it can be a prayer letter sent to supporters or a copy of a field report sent to the mission board. In short, they should be documents where flesh is put onto Christ's command to preach the gospel to all peoples.

 

2.    We like to receive as complete a collection of papers as possible. You may feel we will have very little interest in or need for some kinds of documents, but these are the types of materials which often contain worthwhile information:

 

Correspondence

Diaries

Scrapbooks

Memos, manuals and other work records

Newspaper and magazine clippings

Sermon outlines and texts

Mss. Of books and articles

Maps

Poster

Computer hard drive

Floppy disks

Home movies/videos

Photographs and negatives

Audio recordings

Pamphlets and tracts

Although there are a few types of materials we usually are not interested in, we prefer to do the weeding ourselves. We will return to you any materials not used in the collection.

 

3.     Papers should be left in the order they have been kept in. They do not need to be rearranged before being sent to the Archives.

 

4.     We would like to know of other sources of your papers, such as friends or relatives who may have saved your correspondence.

 

5.     You may hesitate to send particular items because they contain sensitive or personal information. We are willing to place restrictions on access to such items for a period of time and will gladly discuss these with you. The historical record includes incidents which are unfortunate along with those of which we are proud. Because the Church can learn from these, we would ask you to consider including these and restricting them rather than excluding them altogether.

 

6.     Materials received are professionally cared for. They will be stored in a controlled environment to perpetuate their usefulness to researchers and will only be used under the supervision of the Archives staff.

 

7.     When you package your papers, would you box them in the order in which you have kept them. If you send more than one box, please label them 1 of 5, 2 of 5, etc. Knowing that the packages may receive rough handling in transit, please package fragile items particularly well to ensure their safe arrival.

 

8.     Upon receipt of the materials, we will inventory them and prepare a Certificate of Gift for you to sign and return to us. This will make the transfer of your gift official.

 

9.     The staff of the Archives will be happy to answer any questions you may have. Please contact us: Archives of the Billy Graham Center, Wheaton College, Wheaton, IL 60198 or 630//752-5910, or e-mail bgcarc@wheaton.edu. URL: http://www2.wheaton.edu/bgc/archives/archhp1.html

 

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