Billy Graham Center
Archives

BGEA: Records of the Team Office Administrative Assistant - Collection 18

[Note: What follows is a description of the documents in this collection which are available for use at BGC Archives in Wheaton, Illinois, USA. The actual documents are not, in most cases, available online, only this description of them. Nor are they available for sale or rent.]

Table of Contents

Brief Description of This Collection

Title Page and Restrictions

General Historical Background of Billy Graham and the Billy Graham Evangelistic Association

Position Description of Administrative Assistant

An Essay on the Contents of the Collection (Scope and Content)

List of the Contents of Boxes of Paper Records in This Collection (Container List)

Brief Description

Files of the Administrative Assistant (Stan Cover) to the Executive Assistant and Office Manager. Some correspondence schedules, position description, but most of the files either deal with the shipping of supplies to particular associate evangelist crusades or contain samples or sample books of the kind of supplies the BGEA had in stock. Most of the files are from the years 1970 and 1971. There are restrictions on the use of this collection.

Collection 18 [December 1, 2004]
Billy Graham Evangelistic Association; 1950-
Atlanta Team Office; Administrative Assistant, Crusade Services; 1964-1977
Records; 1966-1971
3 Boxes (2 RC, 1DC; 2.5 cubic feet)

Restrictions

The BGEA retains the copyright to their materials and their permission is needed for quotation. BGEA permission is also required to copy photos, audio recordings, or films in this collection, as well as paper records in any restricted files. The Archives staff will provide the form needed to request copying permission. Paper records in files not otherwise restricted may be copied. For quotation permission, contact the BGEA at bgpermissions@bgea.org



Position Description of Administrative Assistant (according to a ca. 1971 BGEA Policies and Procedures Booklet):

"The Administrative Assistant is responsible in all matters pertaining to ordering, printing, billing and shipping materials for Associate Crusades and single church crusades with Associate Evangelists. He will provide secretarial assistance for the Crusade Coordinators, Music Coordinator and Personnel Assistant by distributing the workload among the secretaries.

He is to assist the Field Director and his secretary in preparing for Investigation, Presentation, Committee Selection Meetings, Introductory Banquets and Ministers' Seminar.

To prepare and supervise office staff necessary to fulfill following needs:

1. Provide inventory of Crusade materials either in Minneapolis or Atlanta sufficient for proposed program.

2. Provide secretarial assistance for Field Director, Crusade Coordinators, Personnel Assistant, and Music Coordinator.

3. Handle special typing assignments such as:

    a. Crusade News
    b. New Materials
    c. Manuscripts

4. Transcribe all dictation for Crusade Coordinators, Music Coordinator and Personnel Assistant.

5. Order all materials for Associate Crusades from Minneapolis Office.

    a. Maintain master order sheet.
    b. Follow up to insure prompt service on order to Crusade Committee.

6. Prepare billings to be sent to Minneapolis for materials ordered from Crusade.

7. Prepare quarterly reports on financial standings of Associate Crusades; also indicating accounts payable and accounts in arrears.

8. File and maintain correspondence relative to travel file and for Crusade Service reference needs."

Stan Cover was the administrative assistant for the time period covered by these record. He was subordinate to the Executive Assistant to the Vice President for Crusade Planning and Team Activities.



Scope and Content

Almost all the records in this collection date from the years 1970 and 1971. The first part of the collection contains Cover's correspondence, schedules, expense reports and the above mentioned Policies and Procedures Booklet. Then follows files for the associate crusades Cover worked on. For almost every crusade there is a file on invoices, one of personal records and one of shipping orders. The last part of the collection contains samples of the materials used in every crusade, such as newsletters, letters to pastors, buttons, songbooks, etc. Especially interesting are the sample books in box 3. These were shown to local crusade committees to give them an idea of what they would need and how much it would cost.

Provenance

These records were part of an accession received by the Billy Graham Center from the Billy Graham Evangelistic Association on March 3, 1976.

There are restrictions on the use of this collection.

Acc. #76-7
September 1, 1977
Robert Shuster
S. Henderson
S. Short

Revised, December 29, 1992
J. Nasgowitz
M. L. Wohlschlegel



CONTAINER LIST

Box Folder Title
Correspondence
1 1 Allied Paper Products; 1970-1971
1 2 Canadian Ordering; 1966-1969
1 3 Materials sent to Minneapolis, 1971
1 4 Miscellaneous; 1969-1971, n.d.
1 5 Crusade statistical sheet; 1971
1 6 Daily Travel - Expenses Report; n.d.
1 7 Grason Company, Invoices; 1970-1971
1 8 Musical Referrals; Ted Bledsoe; 1971
1 9 Policies and Procedures Booklet
1 10 Schedules: October-December, 1971
1 11 Shipping Orders: Billy Graham Team Office; Hapeville GA, 1968-1970
1 12 World Wide Pictures; Statements; 1969-1971
1 13 Door County Crusade; Sister Bay, WI (H.J.) 1970: Shipping Orders; 1970
1 14 Lady Lake Baptist Church; Lady Lake, FL (R.G.) 1971: Shipping Orders; 1970
1 15 Rust United Methodist Church; Oberlin, OH (H.J.) 1971: Invoices; 1971
1 16 Calvary Gospel Church; Beamsville, Ont. (R.B.) 1971: Invoices; 1971
St. Lucie County Crusade; (J.W.W.), 1971
1 17 Financial; 1971
1 18 Invoices; 1970-1971
1 19 Proofs
1 20 Shipping Orders; 1970-1971
1 21 Douglas Park Baptist Church; Chicago, IL (H.J.) 1971: Miscellaneous; 1971
1 22 Baptist Church of Beaufort; Beaufort, SC (C.B.) 1971: Invoices; 1971
Blue Mountain Crusade for Christ (J.W.W.) 1971
1 23 Financial; 1971
1 24 Invoices; 1971
1 25 Greater Anchorage Crusade; Anchorage, AK (G.W.) 1971: Invoices; 1971
Pueblo Area Crusade: Pueblo, CO (J.W.W.) 1971
1 26 Financial; 1971
1 27 Invoices; 1971
1 28 Shipping order; 1971
1 29 Steubenville, OH (G.W.) 1971; Invoice, 1971
Greater Gary Crusade (R.B.) 1971
1 30 Financial; 1971
1 31 Shipping Orders; 1971
Greater Hammond Crusade; Hammond, IN (J.W.W.) 1971
1 32 Financial; 1971
1 33 Shipping Orders; 1971
Terry County Crusade; Brownfield, TX (A.H.) 1971
1 34 Financial; 1971
1 35 Invoices; 1971
1 36 Proofs
1 37 Shipping Orders; 1971
Northeast Allen Crusade; Garbill, IN (R.B.) 1971
1 38 Financial; 1971
1 39 Invoices; 1971
1 40 Shipping Orders; 1971
Marion County Crusade; Columbia, MS (L.A.) 1971
1 41 Financial; 1971
1 42 Invoices; 1971
1 43 Shipping Orders
Fremont County Crusade for Christ; Canon City, CO; (J.W.W.) 1971
1 44 Financial; 1971
1 45 Invoices; 1971
Greater Green County Crusade; Waynesburg, PA (G.W.) 1971
1 46 Financial; 1971
2 1 Invoices; 1971
2 2 Proofs
2 3 Shipping Orders; 1971
LaPorte County Crusade; LaPorte, IN (J.W.W.) 1971
2 4 Financial; 1971
2 5 Invoices; 1971
2 6 Shipping Orders; 1971
Beaver County Crusade; Rochester, PA (R.B.) 1971
2 7 Financial; 1971
2 8 Invoices; 1971
2 9 Shipping Orders; 1971
Southside Virginia Crusade; Petersburg, VA (G.W.) 1971
2 10 Financial; 1971
2 11 Invoices; 1971
2 12 Shipping Orders; 1971
McDowell Crusade; Marion, NC (L.A.) 1971
2 13 Financial; 1971
2 14 Invoices; 1971
2 15 Shipping Orders; 1971
Greater Kewanee Crusade; Kewanee, IL (H.J.) 1971
2 16 Financial; 1971
2 17 Invoices; 1971
2 18 Shipping Orders; 1971
2 19 Swope Park Baptist Church; Kansas City, MO (G.W.) 1971: Correspondence; 1971
2 20 First Baptist Church; Aberdeen, S.D. (R.G.) 1971: Invoices; 1971
2 21 Mt. Olive Missionary Baptist Church; Cleveland, OH (H.J.) 1971: Invoices, 1971
2 22 Prophetic Bible Conference: Greenwich, CT (R.G.) 1971: Invoices; 1971
Upper Arkansas Valley Crusade; Salida, CO (J.W.W.) 1971
2 23 Financial; 1971
2 24 Invoices; 1971
2 25 Shipping Orders; 1971
2 26 Ross Rhoads Crusade, Ligioner, IN 1971: Shipping Orders; 1971
2 27 Aledo Crusade; Aledo, IL 1971
Samples
2 28 Display Posters - Code 311
2 29 Handbill - Code 312
2 30 Car Window Stickers - Code 313
2 31 Bulletin Insert - Code 314
2 32 Billboard Card - Code 315
2 33 Letterhead - Code 319
2 34 Envelope - Code 320
2 35 Placemats - Code 321
2 36 Crusade Report (Larde) - Code 328
2 37 Two Part Section Prayer Cards - Code 411
2 38 Home Prayer Meeting Poster - Code 413
2 39 Home Prayer Meeting Invitation Card - Code 414
2 40 Prayer Poster - Code 417
2 41 Offering Envelopes - Code 511
2 42 Receipt - Code 513
2 43 Window Envelopes - Code 514
2 44 Share Partner Letter - Code 515
2 45 BGEA Offering Envelopes (Last 2 nights)
2 46 Finance Brochures
2 47 Christian Life & Witness Class Announcement Card - Code 625
2 48 Reserved Section Tickets - Code 813
2 49 Bulletin Insert - Code 815
2 50 Visitation Badge - Code 911
2 51 Visitation Folder - Code 912
2 52 Choir Book - Code 1111
2 53 Crusade Song Book - Code 1112
2 54 Sacred Concert Programs - Code 1117
2 55 Song Book Insert - Code 1119
2 56 Sacred Concert Announcement Card - Code 1120
2 57 Sacred Concert Poster
2 58 Sacred Concert Ticket - Code 1121
2 59 Field Work - Telephone Conversation for Booking Films
Crusade Materials Guide
3 1 1969
3 2 1971
3 3 1971


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